The Administrative Assistant provides essential administrative and clerical support to the Accounting Department within a healthcare organization. This role helps ensure the smooth and accurate processing of financial transactions, recordkeeping, and departmental operations. The ideal candidate is detail-oriented, organized, and able to manage confidential financial and patient-related information with discretion and professionalism.

Join us with an attractive benefits offering:

• Competitive pay
• Medical, dental, and vision insurance
• 401K with matching funds
• Life Insurance
• Employee discounts
• Tuition Reimbursement
• Student Loan Reimbursement

Responsibilities:

• Provide administrative support to the accounting team, including scheduling meetings, maintaining calendars, and handling correspondence.
• Assist in processing vendor invoices, purchase orders, and employee expense reports in accordance with healthcare compliance and internal policies.
• Perform data entry for financial transactions into the accounting system
• Support the month-end and year-end close process by organizing supporting documentation and reconciling accounts.
• Maintain organized and compliant digital and paper files for financial records, contracts, and invoices in accordance with HIPAA and company data privacy standards.
• Assist in preparing reports for leadership, auditors, and regulatory agencies as needed.
• Serve as a liaison between the accounting department and other departments (e.g., patient billing, HR, procurement) to ensure timely flow of financial information.
• Monitor and manage supply inventory for the accounting office.
• Support coordination of audits, grant reporting, and compliance documentation.
• Handle sensitive and confidential information, including patient-related financial data, with the highest level of discretion.

Requirements:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• Experience:
• Minimum of 2 years of administrative experience required; experience in healthcare or accounting/finance environment preferred.
• Familiarity with healthcare billing, purchasing, or compliance processes is an asset.
• Technical Skills:
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with accounting or ERP systems (e.g., QuickBooks, Sage Intacct, Oracle NetSuite, or similar).
• Understanding of healthcare compliance standards (HIPAA) preferred.
• Soft Skills:
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and able to maintain confidentiality at all times.

Ciena Healthcare

We are a national organization of skilled nursing, subacute, rehabilitative, and assisted living providers dedicated to achieving the highest standards of care in five states including Michigan, Ohio, Virginia, North Carolina, and Indiana.

We serve our residents with compassion, concern, and excellence, believing that every one of them is a unique person who deserves our best each day that we care for them. Join us, if you have a passion for improving the lives of those around you and working with others who feel the same way.